The Obsidian Blog

SmartDocs: leading digital subscription & KYC sign-off suite designed for alternative investment managers

Written by Obsidian | Mar 25, 2019

 

Obsidian SmartDocs is designed specifically to cater to the unique requirements, and relationships within the alternative investment management industry. It is specifically built for OM products with support for discretionary, non-discretionary, direct, joint account subscriptions as well as KYC updates.

Easier documentation

SmartDocs supports any version of a subscription agreement, KYC form, notice of switch, or any other client document that requires sign-off. This means that the manager does not have to change anything in their legal agreements for SmartDocs to work, however, investors and advisor are presented with a near uniform questionnaire across different funds, making the process fast and simple for all involved.


Automated subscription and KYC documents

SmartDocs algorithms automatically generates web forms based on the rules of each underlying legal document. Unlike other systems the forms aren’t pre-programmed, which means managers can quickly change rules and ensure that their document flow makes sense for their investors and advisors.

Investors and advisors are only asked questions that are relevant to them; and SmartDocs knows when to ask follow up questions. For example, if an advisor requests a discretionary document, only the relevant exemptions will be shown to the advisor, but they will not be allowed to proceed until they fill in all required fields.

Electronic sign-off is done via DocuSign, and the resulting documents are automatically filed away in a secure data room that is organized by investor or advisor.
 

Seamless tracking and compliance

Most importantly each bit of information from every document is stored separately in a secure KYC vault and used to bring value to the manager both; with respect to business intelligence, and helping them stay onside with the regulators by providing automated notifications for things like passport expiry dates, KYC expiry dates, maturities, etc.
 
SmartDocs also allows for trade upload and extraction for discretionary accounts, making integration with administrators seamless.
 

Benefits of Obsidian SmartDocs

 
With SmartDocs you have:
 
  • 99% Time reduction
  • Elimination of errors & omissions
  • More AUM, more data

 

 

 

GET STARTED WITH OBSIDIAN SMARTDOCS